Data Privacy and Security

This site is designed to provide parents with information and processes related to student data privacy and security in accordance with New York State Education Law 2D.  This includes the Granville Data Privacy and Security Policy, The Parent's Bill of Rights, Data Privacy Complaint Process and links to vendor contracts and assurances regarding the responsible use of your student's information. 

Privacy and Security for Student Data and Teacher and Principal Data Policy

Parents Bill of Rights

The purpose of the Parent's Bill of Rights is to provide information to parents, legal guardians, those in parental relation to students and eligible students (age 18 and older) about certain legal requirements that protect personally identifiable (PII) information pursuant to state and federal laws. 

Granville CSD Bill of Rights for Data Privacy & Security

Third Party Vendor Contracts

Granville CSD may utilize vendors through paid contractual services and /or free services activated through individual user Terms of Service (click wrap) agreements for one or more technology services in the provision of its educational services. These include software, mobile or web applications, and/or web-based services. 

For information about vendors that collect, process, store, or analyze personally identifiable student data or teacher/principal evaluation data to support educational services go to:

2020- 2021 Vendor Privacy Policies and Supplemental Agreements

Inventory of Student Data Collected by New York State Education Department

As required by New York State Education law Section 2-d, NYSED publishes a list of the data elements that it collects from NYS school districts and the purpose of the data collection. 

NYSED Inventory List of Student Data Collected

Complaint Procedures for Unauthorized Data Disclosure / Data Breach

Parents, legal guardians, eligible students (students who are at least 18 years of age or attending a post-secondary institution at any age), principals, teachers, and employees of an educational agency may file a complaint about a possible data breach or improper disclosure of student data and/or protected teacher or principal data. 

1. To submit a complaint, please download and complete the Granville CSD Unauthorized Data Disclosure/Data Breach Form. 

-- Completed forms may be submitted to the Data Protection Officer, Jereme Randles,   Chief Technology Officer at [email protected] or forms may be given directly to principals in each building who will submit to Mr. Randles. 

2. Mr. Randles, or assigned designee, will contact the complainant by phone or email to review the complaint, and initiate an investigation. 

3. Investigations will be completed and finalized in a reasonable amount of time, typically, within 60 calendar dats from the receipt of the complaint. In the even the investigation needs to extend beyond 60 days, due to extenuating circumstances, the complainant will be contacted to inform them of the delay and the expected timeline for completion. 

4. Granville CSD will maintain a record o fall complaint of data breaches or unauthorized releases of student/staff daa and their disposition in accordance with applicable data retention policies, and report complaint reports and investigations as directed by NYS Ed Law 2d / Part 121 Regulations to the NYSED Chief Privacy Officer. 

Additional Information & Resources

For information about Federal Laws that protect Student Data (FERPA, PPRA, COPPA) :
click here

For information about NYS Education Department's Data Privacy & Security Resources:
click here